Receivables

Welcome!

 

Banking & Merchant Services

ACH/Wires/EFT

Information about providing banking information, receiving ACH/EFT and wire payments, and sending outgoing wire payments.

Request for Incoming ACH/EFT and Wire Payments
Receiving ACH/EFT and Wires
Outgoing Wire Payments
Recording ACH, EFT, and Wire Deposits
Incoming Bank Wire Form (Excel)
Glossary of Banking Wire Terms

 

Cash and Check

Cash and check handling guidance for departments in receipting and documentation, endorsement, and transportation of cash and checks.

Returned Check and Electronic Checks, ACH, and EFTs
Cash & Check Movement and Remission of Deposits
Recording Cash and Check Deposits
Cash and Check Receipting
Check and Cash Handling
Mobile and Desktop Scanning Deposit Check Retention Log

 

Credit Cards

Payment card (credit and debit) management for departments including establishment, compliance, support, refund assistance, and chargeback processing.

Accepting Credit Card Payments via e-Commerce (Internet)
Payment Card Industry Data Security Standard (PCI DSS)
PCI DSS Self-Assessment Questionnaire
Accepting Credit Card Payments via Swiping Machines
Credit Card Equipment
Refunds to Credit Card Transactions
Credit Card Terminal Loaner
Recording Credit Card Settlements
Request for Merchant ID - Rental Program

 

Petty Cash/Change Funds

Petty Cash and Change Fund life cycle including opening, documenting expenditures, replenishment, changing or closing a fund. Manages Petty Cash and Change Funds annual balance confirmations.

Documenting Petty Cash Fund Purchases
Cash Fund Management
Closing Petty Cash and Change Funds
Annual Confirmation of Petty Cash and Change Funds
Changes to a Petty Cash or Change Fund
Obtaining a Petty Cash or Change Fund
Fund Checkout Log

 

Deposits

The university receives revenue daily (Cash, Checks, ACH/EFT/Wires, and Credit Card) – everyone is responsible to make timely deposits in accordance with university policies and procedures.

Deposit Corrections and Deletions
Deposit Options

 

Keeping Data Safe

Procedures for ensuring the security and proper handling of payment card data.

Handling a Data Breach
Storage and Destruction
Quarterly and Annual Monitoring Requirements
Processing and Collection

 

Bank Accounts

Establishment and approval of University of Florida bank accounts.

Establishment and Approval
Request to Participate in Component Unit (CU) Investments
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