Creating a Fee-for-Service Educational Activity Procedure

Request to Operate an FSEA Form

The process of creating an FSEA begins with the completion of the Request to Update an FSEA that serves to justify the need for the service, document the resources required to establish the operation, and describe the plan for a compliant operation of the proposed unit.

The requesting department must review applicable FSEA Authoritative Guidance prior to submitting a request to the Auxiliary Accounting Office.  The Dean/Director/Chair or applicable designee will sign the FSEA request and accept operational and financial responsibility for the proposed unit.  At that time, the Auxiliary Accounting Office can proceed with the request review process.

Refer to the document Setting up a Fee-for-Service Educational Activity under Attachments for a guide on the process.

Criteria to Establish an FSEA

The requesting department must justify the need for the new activity.  Various criteria will be considered by the Auxiliary Advisory Committee and Senior Vice President of Finance and Chief Financial Officer prior to approval of a new FSEA unit.

The following criteria will be considered when establishing a new Fee-for-Service Educational Activity by the University of Florida:

  1. The activity is deemed to be an integral part of the fulfillment of the University’s instruction, research, public service, or campus support function as supported by the responsible Dean, Director, or Vice President
  2. The activity provides goods or services to students, faculty, and staff that are necessary or desirable, but not readily available elsewhere in terms of cost, quality, quantity, timeliness, convenience, or other similar considerations
  3. The activity is performed for the primary benefit of the University Community or for supporting the University’s mission, but with sensitivity to the area community
  4. The activity has a sound financial plan (this includes an annual budget, appropriate rate setting to ensure cost recovery and long-term continuity)

Resources

FSEA Rate Workbook – August 2022

Setting up a Fee for Service Educational Activity

Contacts

Auxiliary Accounting: (352) 294-7236

Directive Statement

Page Contents