Obtaining or Transferring a License Plate or Title for a University Vehicle Procedures

Procedures

  1. Follow the Procurement – Departmental Vehicles guidelines for the purchase of any vehicle
  2. Asset Management will receive most of the needed paperwork from Motor Pool, including the:
    1. MSO (Manufacturer’s Statement of Origin) – for new vehicles
    2. Title – for purchase of a previously owned vehicles
    3. Completed Application for Title – to obtain a new title for the recently purchased vehicle
  3. The department will provide Asset Management with the Chartfield information for the cost of the license plate, registration, and title
  4. At this time, the department will notify Asset Management if a license plate tag needs to be transferred between vehicles.  Please note the following:
    • “State” license plates do not expire
    • For cost savings when trading in an older vehicle, the license plate can be transferred to the new vehicle
    • Each State of Florida license plate tag is registered to an individual UF vehicle by the vehicle identification number (VIN)
    • It is illegal to “swap” out a license plate between UF vehicles
    • If a license plate is swapped, both the department and driver could be issued a ticket for having an unlicensed vehicle on the road, the vehicle could be impounded, and the University is placed at risk if there is an accident
  5. After receiving all documentation from the Motor Pool and information from the department, Asset Management will provide the department:
    • A copy of the registration
    • An insurance pamphlet
    • License plate

    Please allow a minimum of two weeks for processing

  6. The department will be notified when these are ready, and a representative must pick them up and sign for them at Elmore Hall
  7. Return ALL removed license plates to Asset Management to be returned to the DMV

Resources

Procurement – Departmental Vehicles

Motor Pool

Toolkit

UF HR Toolkit – Asset Management

Contacts

Asset Management: (352) 392-2556

Motor Pool: (352) 392-1131 [After hours, (352) 318-0844]

Procurement: (352) 392-1331

Directive Statement

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