Ensuring Employees are Paid Properly Procedure

Procedures

Ensure employee’s human resource records have been submitted and properly approved
Ensure the employee has been enrolled in the Time & Labor Module
Communicate departmental expectations to the employee for recording the time worked in a timely fashion, in accordance with the payroll schedule
Train employees processing payroll on the following:
- Correct use of Time Reporting Code (TRC)
- Importance of ensuring accurate pay, employee leave accruals and balances
- Staying informed via the Time & Labor Listserv for payroll approvers and processors:
  Employees with the UF_TL_DEPT_APPROVER, UF_TL_DEPT_PROCESSOR, or UF_TL_DEPT_PROCESSOR_NON_RPTG security roles will automatically receive these listserv messages since it is a dynamic listserv based on these roles
Approve the employee’s Payable Time in accordance with the payroll schedule
Navigate to: Main Menu > Enterprise Analytics > Team Content > Human Resources Information > Pay Information > Current Pay Cycle
Review the following reports to confirm that departmental employees are properly paid and payroll costs have been properly recorded in the General Ledger, with the correct combination code:
- Preliminary Pay List
- Final Pay List
- Cost Distribution Report