Timekeeping Review and Approval

Procedures

Check for any exceptions, which are problems that prevent time and labor from processing correctly, using the Managing Exceptions in Time & Labor toolkit
- High level exceptions may prevent accurate payment, so it is important that these exceptions are reviewed and corrected before the end of the pay cycle
Review preliminary paylists on Wednesday, Thursday, and Friday of a payroll closing week
- Compare standard hours to the number of hours being paid
- Compare bi-weekly pay amount on paylist to amount being paid
- Compare leave reported to leave actually taken, retaining typical source documentation (Outlook Calendar Notices/Emails/Other) to identify leave taken
- Verify that holidays were reported for eligible employees during a pay cycle with a holiday using the correct time reporting code (TRC)
- Review hours by day for all employees (exempt and non-exempt). Pay special attention to terminations, hires, FTE changes, and job actions for work group changes for the applicable pay period
Once time and leave are verified to be accurate, approve time and leave using the instructions in the Approving Time & Leave Toolkit
By Friday morning at 10:00 am all time must be approved
On Monday following the payroll closing, review the final paylist and document approval

Classification & Compensation: (352) 392-2477

Benefits: (352) 392-2477

Academic Personnel: (352) 392-2477

Student Employment: (352) 392-0296

UF Help Desk: (352) 392-HELP

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