Prompt Payments and Payment Terms Procedures

Payment Terms

Departments should adhere to the following supplier payment terms

1. Reimbursements / Refunds / Individuals: 10 Days
2. Royalty Payments: Net Zero
3. Utility suppliers (Electric, telephone, cellular): 10 Days
4. Non-profit & Small and/or Minority Status certifications: 10 Days
5. Businesses can choose to offer a 2% discount in exchange for Net 10 Payment
6. Construction suppliers: 20 Days
7. All other suppliers: 30 Days

Payment Dates

Payment dates are calculated based on the invoice date input into myUF Marketplace.  Requests to change supplier terms can be made by a supplier by filling out the Contact Form and therefore, must provide evidence of a hardship or an established minority status for this request to be considered.

If an emergency payment is needed before the scheduled payment date in myUFL, contact Special Payments at payments@admin.ufl.edu with a justification of the need for an accelerated payment date.

Prompt Payment Policy

Departments should ensure all invoices on properly accepted goods or services are paid within 30 days of the receipt of the invoice, based on the definitions in this directive.  Please reference the “Paying an Invoice” directive and procedure for information.

Toolkits

UF HR Toolkit – Paying Suppliers for DSOs

UF HR Toolkit – myUF Marketplace

Contacts

Contact Form

Disbursements: (352) 392-1241

Directive Statement