UF Administrative Memo: New Policy on Business Entertainment

July 2, 2019
UF ADMINISTRATIVE MEMO

FROM:
Alan M. West, Assistant Vice President and University Controller

SUBJECT: New Policy on Business Entertainment

The Chief Financial Officer and University Controller have created a new expenditure policy for business expenses related to hosted business meals, university functions and entertainment to update the existing University Disbursements directives. The goal of this policy is to provide guidelines to ensure the business purposes of entertainment, hospitality and recognition are reasonable and to set clear limitations for expenses. This policy is effective immediately.

The entire policy can be found at: http://www.fa.ufl.edu/directives/entertainment/.

Proper stewardship of university funds is an obligation of all faculty and staff. All expenditures must also comply with additional restrictions of the fund type (i.e. donor intent, research contract, etc.).  All those seeking reimbursement or paying for such services are responsible for reading and complying with all applicable university policies and directives.

Please contact Randy Staples, associate controller of University Disbursements, at (352) 392-1241 with any questions or for more information.