Research Participant Payments to Foreign Nationals Procedure

Procedures

  1. The RPP request is reviewed by Payroll Services and Cost Analysis
  2. Once approved, the Suppler Relations team in Disbursements assigns a supplier number to the individual recipient.
  3. Payroll Services provides information for the voucher payment distribution lines, to include the mandatory tax withholding for a nonresident alien (NRA)
  4. Required documents:
    • Completed Foreign National Information Form
    • Form W-8BEN
    • Passport page showing passport number and date the passport will expire
    • Visa
    • DS-2019, I-20, I-797, or EAD (if applicable)
    • I-94 and I-94 travel history
    • ITIN or Social Security Card (only if one has ever been issued)
    • Any advertising for the research study (or any correspondence that includes the amount of the payment)
  5. NRA students are strictly monitored for the number of hours they work during a UF pay week (“20-hour Rule”). Payroll Services requires the dates and hours involved for any compensated research study participation, since these hours also count toward the 20-hour limit.

Resources

UF Research Participant Payments

RPP Instruction Guides

Contacts

Payroll Services: (352) 392-1231 or payroll-services@ufl.edu

Cost Analysis: (352) 392-5778

Disbursements: (352)392-1241

Directive Statement

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