Moving Expenses Procedures

Procedures

  1. The requesting Department must put in a requisition regarding the move.  This must include detailed information:
    • Place of origin
    • Date of anticipated move
    • Addresses
    • Telephone numbers
    • Email addresses
    • Name of person to be contacted
  2. Procurement assigns the move to a UF contracted carrier
  3. Upon receipt of all the documentation and carrier estimate, the Purchase Order is issued
    1. Depending on the availability of moneys, the Purchase Order will be for that portion of the fixed amount of the move authorized by the department.
    2. The employee must pay the difference between the amount authorized by the department and the actual cost of the move when the household goods arrive at their destination
  4. The move is coordinated by Purchasing with the carrier, the employee being moved, and the funding department

Self-Move Procedures

If it is a Self-Move, which is when a new faculty/staff member may elect to move their own household goods themselves or using a company they personally choose, there are guidelines to help at the time of reimbursement.

  1. The move will be paid for by the staff member
  2. Reimbursement will come after the receipts are received in the department.  Follow the steps in the Payroll Services Moving Expenses directive

Resources

Payroll Services – Moving Expenses

Request for Approval to Pay Moving Expense Form

Contacts

Disbursements: (352) 392-1241

Payroll Services: (352) 392-1231

Directive Statement

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