The delivered Monthly Financial Reports (also called the department reports or ledgers) found in myUFL should be used for reconciliation. Nothing that happens in myUFL – the official accounting records of the University – will escape being reflected on these reports. The set of reports are normally available by the 5th business day of the month. The UFACC listserv sends out an e-mail when these reports are updated and ready for use.
Navigation: Main Menu > Enterprise Reporting > Department Reports
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To pull the reports, select your college and the department(s) you are reconciling. The period defaults to the most recent month available.
There are (8) standard Monthly Financial Reports. Each of these reports will provide different information about your department’s monthly financial activities. Each cost center will have its own set of reports, available in both Excel and PDF. Important: Review changes to Fund 143 Monthly Financial Reporting Guide.
You may not have all of these reports each month, depending on what applies to the selected department.
It is important to note that if you find an error in a report, the information must be adjusted in the myUFL system before it can be reflected on the following month’s reports. Reports will reflect how the information was entered in myUFL, and should be reconciled and/or reviewed (depending on the report) to discover any transactions requiring correction.
Detailed information about each transaction that affected the cost center during the period, including PCard transactions, journal entries, vouchers, etc. This report should be reconciled monthly and answer these key questions:
Lists individual employee payroll costs and provides fringe pool information. This shows all payroll transactions that took place in the cost center for the period and should be reconciled monthly. It answers these key questions:
Details any budget adjustments or transfers for budget-based cost centers during the period. This report should be reconciled in any month it appears, and is designed to answer these key questions:
Provides a high level summary of expenses, encumbrances and available balances for budget-based cost centers, such as Fund 101-State Appropriations. This report assists in understanding, at an account code level, spending throughout the month and should be reviewed monthly to answer these key questions:
Provides an account level summary of the fiscal activity for cash-based cost centers, including revenues and the expenses that were paid for with those revenues. This report should be reviewed monthly to answer these key questions:
Remember, spending authority for a cash-based fund is based on the Beginning Cash Balance + Revenues – Expenses.
The summary of transactions that posted to KK (Commitment Control) and GL (General Ledger) and should be used to ensure all transactions accurate posted to both locations. This report should be reviewed monthly to answer these key questions:
Provides a list of all outstanding encumbrances and the amounts for the cost center. This report should be reviewed monthly to answer these key questions:
Provides a projection of payroll remaining in the fiscal year for each employee in the cost center. This report should be reviewed monthly to answer these key questions:
General Accounting & Financial Reporting: (352) 392-1326
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