The primary responsibilities of Disbursements are managing the electronic AP and supplier sub-systems, and to ensure that suppliers, travelers, University departments and others are paid timely and accurately, and in accordance with applicable laws, regulations and University requirements.
Disbursements manages the myUF Marketplace system. It is an electronic procure-to-pay system that allows suppliers to electronically submit invoices to the University. The system routes the invoices to departmental personnel for review and approval. Once approved, the invoice flows to the myUFL accounts payable system to build vouchers and then pay the suppliers. This system aids the University in eliminating extra steps in the accounts payable process and reduces paper in the process.
Staff Payment Information Purchases & Expenditures
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It is crucial that payments to students are handled correctly for HEA (Higher Education Act) compliance because inaccuracies or omissions can jeopardize the institution’s eligibility to participate in federal student aid programs, potentially affecting the financial aid availability for the students and inviting severe legal repercussions for the institution. Correct handling of student payments is also vital for tax purposes, as any discrepancies can lead to substantial penalties for both the institution and the students, and can compromise the financial integrity and reputation of the institution. To determine the best way to make a payment to a student, https://www.sfa.ufl.edu/pub/other/PaymentstoStudents-01.04.24.xlsxsee this resource.
Payments to UF Students or Student Workers
Payments to UF Faculty and Staff
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