UF Faculty and staff may request surplus property from UF Surplus for use by their department.
The Online Shopping Portal, click this link External User Portal, displays property currently available for departmental transfer from UF Surplus.
When you find an item, your department would like to claim:
If you are unable to pick up items within 7 days, you must notify UF Surplus before the 7-day period expires and either:
If UF Surplus does not receive notification or pickup arrangements within the 7-day period, the items may be returned to the Online Shopping Portal and made available to other departments to claim.
The Online Shopping Portal may include a variety of surplus property, including furniture, equipment, computers, audiovisual equipment, scientific equipment, and other items that are available for department use.
If you do not see a specific item, you need in the Online Shopping Portal, you may submit an Equipment Request.
An equipment request serves as a wish list of property your department is seeking. UF Surplus will attempt to fulfill the request when suitable items are received during future campus pickups.
Equipment Requests are retained for 30 days. If a suitable item is not received during that period, the request will automatically expire.
An Authorized Warehouse User is a departmental employee who has been pre-approved by the department’s Property Custodian to claim surplus property under a blanket authorization.
Authorized Warehouse Users may place eligible items on immediate hold without obtaining individual Property Custodian approval for each item.
The Property Custodian determines the period during which the employee is authorized to claim property under the blanket approval. Departments are responsible for ensuring that their Authorized Warehouse Users remain within the scope and duration of the authorization provided by the Property Custodian.
The employee who submits the request will generally be responsible for arranging pickup of the requested property. However, with the requester’s permission, another UF employee or authorized representative may pick up the items on the department’s behalf.
Please be prepared to provide appropriate identification and information regarding the department receiving the property.
UF Surplus is open to department staff for property pickups and other warehouse visits:
Monday-Friday
8:30 a.m.-4:00 p.m
UF Surplus Warehouse is located at:
976 Elmore Drive
Gainesville, FL 32611
Please review the following information before requesting property from UF Surplus:
1. Property Availability Period
All surplus property determined to be viable for reuse will generally be made available to UF departments for 7 days to provide departments with an opportunity to acquire the property before it is sold, donated, or recycled. During periods of limited warehouse space or other operational constraints, the Senior Associate Controller may reduce or waive the 7-day availability period.
2. Limits on Departmental Requests
To provide an equitable opportunity for UF departments to obtain desirable surplus property, UF Surplus may establish limits on the number or type of items a department may obtain during a specified period.
3. Requesting an Item Currently Listed for Auction
Because UF departments have first opportunity to acquire University surplus property, a department may request that an item currently listed for public auction be removed from the auction and transferred to the department.
The department must submit the request in writing to the UF Surplus Operations Manager and
explain:
The UF Surplus Operations Manager will present the request to management for consideration. If the request is approved, UF Surplus will end the auction, and the department will complete the required transfer documentation.
Departments may also use the UF Property Swap Listserv, click this link to join UF Property Swap Listserv, to identify available furniture and other property with the University.
The Property Swap Listserv is open to UF Faculty and staff to join and provides an opportunity for departments to find a new home for unneeded UF furniture before it is sent to UF Surplus.
For questions regarding departmental transfers, Equipment Requests, Authorized Warehouse Users, or pickup arrangements, please contact UF Surplus.
UF HR Toolkit – Asset Management
UF Surplus: (352) 392-0370