Payroll Services
Staff Procedure & Best Practice
Payroll Services is responsible for processing the Human Resource and Student Employment data to pay University employees, as well as certain non-wage payments made via the myUFL Payroll and Time & Labor modules.
In addition, Payroll Services responsible for assisting and managing compliance with various Federal and State laws, rules, and regulations and providing support for University of Florida staff navigating the payroll process. As a large, complex, and dynamic institution the University of Florida must monitor compliance with a number of employment tax issues.
Payroll Services is located in Suite 1250, East Campus Office Building.
Please contact us or call 352-392-1231 if you need assistance.
Payroll Schedules
See all of the pay period begin and end dates, time & labor closing dates, HR deadlines and paydays.
Payroll Reports and Quick Guides
A variety of reports and quick guides to assist processors, help with reviewing time & labor and provide additional assistance for the payroll process.
Staying Informed
PY Distribution listserv
This is an automatically generated listserv comprised of all employees with the security roles of UF_KA_DEPT_BUDGETING_TRAINEE, UF_KA_DEPT_BUDGETING_ADMIN and UF_KA_PAYROLL_BUDGETING.
Emails to the PY Distribution listserv are sent Monday – Friday of a payroll closing week.
On Monday and Tuesday the Regular Missing Distribution List, which shows all employees who do not have a distribution, is sent to the listserv.
On Wednesday through Friday both the Regular Missing Distribution List and Special Missing Distribution List, which includes employees who have a check created for the current pay cycle but still require a distribution, are sent to the listserv.
Periodic “special information” listserv messages containing updates from University Payroll Services may also be sent to this listserv. If you have any questions about the distribution listserv, please contact us.
Time & Labor Listserv
This is an automatically generated listserv comprised of all employees with the security roles of UF_TL_DEPT_APPROVER, UF_TL_DEPT_PROCESS, or UF_TL_DEPT_PROCESS_NON_RPTG
Pay period begin and end dates, Time & Labor close dates, pay dates, Human Resources deadlines, as well as other information critical to Time & Labor approvers, processors, and new employees are included in the e-mail to the listserv that is sent on Monday before the end of the pay period. Changes to these deadlines that result from holiday schedules are also sent via this listserv.
Periodic “special information” listserv messages containing updates from University Payroll Services may also be sent to this listserv. If you have any questions about the listserv message, please contact us.
Compensation
Please visit Classification and Compensation, part of UF’s Human Resources, for information on Salary Ranges (Pay Grades), Special Pay Increases (SPIs), Fringe Benefits Pool, Unemployment Compensation and the Wage and Hour Law.
Payments to Students
It is crucial that payments to students are handled correctly for HEA (Higher Education Act) compliance because inaccuracies or omissions can jeopardize the institution’s eligibility to participate in federal student aid programs, potentially affecting the financial aid availability for the students and inviting severe legal repercussions for the institution. Correct handling of student payments is also vital for tax purposes, as any discrepancies can lead to substantial penalties for both the institution and the students, and can compromise the financial integrity and reputation of the institution. To determine the best way to make a payment to a student, https://www.sfa.ufl.edu/pub/other/PaymentstoStudents-01.04.24.xlsxsee this resource.
Payments to UF Students or Student Workers
Payments to UF Faculty and Staff