Acquiring Federal Property

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Directive Statement

This directive establishes the proper methods of acquiring federal property .

Reason for Directive

Federal property is a special kind of tangible property.  UF acquires federal property several ways.  Federal Property can be purchased with a federal grant or contract, loaned to UF from a federal agency, or donated to UF by a federal agency.  The federal government requires this property to be tracked, so it will have an orange decal AND may also have a white federal decal.

UF uses 3 special codes at the beginning of the tag number to identify federal property:

• 4910US – Owned by the US Government
• 4910AO – Owned by an agency like NASA
• 4910F – Owned by federal surplus or GSA

Examples of federal agencies who provide property to UF are the National Science Foundation (NSF), National Aeronautical and Space Administration (NASA), and the Governmental Surplus Administration (GSA), often referred to as CITRA at UF.

Who must comply?

All UF Departments.  It is the Property Custodian’s responsibility to identify and safeguard all federal property in their department’s possession.  The Property Custodian will identify Departmental Contacts who will be delegated daily tasks.

Procedures & Best Practices