The Custodian for a Research Participant Payment Study Fund must return unused cash/gift cards/prepaid cards to Cost Analysis and request close out of the study within 60 days of the study protocol expiration date. Department administrators may request up to a 30-day extension period with appropriate justification.
The RPP system provides a secure database to house payment and participant information and improved compliance by the University of Florida for required reporting. The University of Florida reports tax information to the IRS and other information to granting agencies. Timely reconciliation and return of unused gift cards, debit cards, and cash reduces the risk of overcharging grants as well as the risk that funds could be misappropriated and not detected timely.
All University departments.
To close a study the study administrators should:
Cost Analysis verifies balances of payment type and prepares credit to original funding source.
To request extension beyond the expiration date of the IRB protocol, study administrators may contract Cost Analysis in writing for up to a 30-day extension to complete recording study participant payment transactions and reconciliation activities.
Institutional Review Boards (IRB)
Division of Sponsored Programs (DSP)
PRV800 – HIPAA General Awareness
PRV804 – Protecting Social Security Numbers
RSH320 – Human Subject Payment
Cost Analysis: (352) 392-5778
Disbursements: (352) 392-1241
Contracts & Grants: (352) 392-1235
Custodian Agreement & Acknowledgement
The Custodian for a Research Participant Payment Study Fund must return unused cash/gift cards/prepaid cards to Cost Analysis and request close out of the study within 60 days of the study protocol expiration date. Department administrators may request up to a 30-day extension period with appropriate justification.
The RPP system provides a secure database to house payment and participant information and improved compliance by the University of Florida for required reporting. The University of Florida reports tax information to the IRS and other information to granting agencies. Timely reconciliation and return of unused gift cards, debit cards, and cash reduces the risk of overcharging grants as well as the risk that funds could be misappropriated and not detected timely.
All University departments.
To close a study the study administrators should:
Cost Analysis verifies balances of payment type and prepares credit to original funding source.
To request extension beyond the expiration date of the IRB protocol, study administrators may contract Cost Analysis in writing for up to a 30-day extension to complete recording study participant payment transactions and reconciliation activities.
Institutional Review Boards (IRB)
Division of Sponsored Programs (DSP)
PRV800 – HIPAA General Awareness
PRV804 – Protecting Social Security Numbers
RSH320 – Human Subject Payment
Cost Analysis: (352) 392-5778
Disbursements: (352) 392-1241
Contracts & Grants: (352) 392-1235