University departments desiring to conduct sales of goods or services on a continuous basis (expected to exceed 12 months) must obtain University approval to establish a Fee-for-Service Educational Activity (FSEA). The application process ensures that proposed units are approved to operate in accordance with federal cost principals and university directives and policies.
FSEA requests must define the proposed users of the FSEA, per unit description and estimated output of all proposed services, a rate calculation for internal and external users for proposed levels of activity, and an annual budget for the year. The request and proposed rates are reviewed by the Department Dean/Chair and approved through signature, indicating acceptance of financial responsibility for the proposed unit.
Fee-for-Service Educational Activities are established pursuant to, and in accordance with, an authorization and statement of purpose approved by the Senior Vice President of Finance and Chief Financial Officer.
The University of Florida operates several types of FSEA Units.
To provide a framework for the fiscal operations for University of Florida Fee-for-Service Educational Activities that will ensure compliance with sound business practices, financial accounting and reporting principals, and government regulations. Guidelines are also provided for establishing a new FSEA unit and ensuring compliance with federal regulations.
Fee-for-Service Educational Activity units have an inherent financial risk and significant compliance concerns associated with unit operations and, as a result, a thorough proposal and approval process is warranted.
All UF departments.