Equipment and Depreciation Recovery

Directive Statement

Fee-for-Service Educational Activity (FSEA) of the University of Florida may not include depreciation expense as part of their unit’s rates charged to internal users*.  The cost of future equipment replacement cannot be built into the rates.

*Specialized Service Center that is approved by the Division of Sponsored Research and Senior Vice President of Finance and Chief Financial Officer may include both direct and indirect costs and are therefore excluded from the F&A cost pool of the institution.

Reason for Directive

The University elected to include the depreciation in the Federal Facilities and Administration (F&A) cost pool of the institution.  Therefore, it is not an allowable cost as it could result in double-charging.

Who must comply?

All Fee-for-Service Educational Activities.

Procedures & Best Practices

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