Expense Corrections (E2E)

Directive Statement

Expense to Expense (E2E) journals are used to correct expenses that have been recorded to the General Ledger either through a voucher, expense report, or internal sale (E2R/ISP) transaction.  An E2E journal is needed only when an expense needs to be moved from one ChartField string to another due to an error in the ChartField string, sharing the cost of an expense, or moving an expense to a more appropriate funding source.

Reason for Directive

To maintain the integrity of the University of Florida General Ledger.

Who must comply?

All UF departments.

Requirements for an E2E Journal

  1. Reference the original transaction (voucher, expense report, journal ID) in both the Journal Header’s Long Description and the Line’s Reference field.

If there are multiple transactions that need to be corrected, a Transaction Detail or FIT Cube report can be attached to the journal entry with the transactions that are being corrected highlighted.

  1. E2E can only be used with expense accounts beginning with 7xxxxx
  2. A Cost Transfer Form – Non-Payroll is required if Fund Codes 201 or 209 are being charged

Who Handles Posting E2E Journals?

Contracts and Grants will post E2E journals that debit (charge) Fund Codes 201, 209, 211, 212, 213 and 214.

General Accounting will post E2E journals that debit (charge) all other Fund Codes.

Resources

Prior Fiscal Year Expense Corrections

Toolkits

UF HR Toolkit – Journal Entry

Contacts

Contracts and Grants: (352) 392-1235

General Accounting: (352) 392-1326; gahelp@ad.ufl.edu

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