Gift cards or certificates must be reasonable and necessary to carry out the mission of the University and must comply with any funding source restrictions. A gift card log must be kept for individuals acknowledging receipt of gift cards. Gift cards cannot be purchased with a UF PCard.
To ensure tax compliance, it is the responsibility of the department to track if any individual receives $600 or more during the calendar year. The department must provide the necessary information to Disbursements by January 1st of the following year so that a Form 1099 can be generated. In addition, any gift card purchased with University funds and given to an employee will be considered taxable income to the employee. Tax Services must be contacted.
To ensure adherence to all expenditure restrictions set by the State of Florida, as well as compliance with the University’s tax withholding and reporting obligations.
All University Departments.