This directive establishes the proper methods of processing the fiscal year-end rollover of department budget tables/distributions.
All payroll distributions (also called department budget tables or DBT) for active employees will be carried forward on the “rollover” date in June of the current fiscal year to the next fiscal. The actual rollover date will be communicated through the PY Distribution Listserv, FY End Memo sent via Administrative Memo and in Finance & Accounting Year End Meetings.
On the rollover date, the system will save the department budget tables, without activating or posting them. Departments are then responsible for activating all of the distributions (DBT) by the deadline, usually a few weeks after the rollover. This timing gives departments time to review the distributions (DBT) for accuracy, as many distributions are likely change with the start of a new fiscal year.
All UF departments.