Each Fee-for-Service Educational Activity (FSEA) must adequately document its activities and maintain records to support expenditures, revenue, billings, and cost transfers.
The support for the charges, including documentation of expenses and usage, should be retained by the unit to answer any user inquiries, or in case of an audit. In the event of an outside audit, unsupported charges are likely to result in repayment of those amounts plus associated Facilities and Administrative (F&A) cost recovery. Even when there are not costs to a sponsored project, FSEA charges represent distribution of costs across all University units, which effects financial reporting and analysis, and most importantly Annual Financial Statements of the University.
All UF departments.