Directive Statement
There are certain ChartFields that are required on all transactions:
- Business Unit
- Fund
- Department ID
- Account
- Program Code (required for all revenue and expense transactions; optional for balance sheet transactions)
- Budget Reference (required for all revenue and expense transactions; optional for balance sheet transactions)
- CRIS, means: Current Research Information System, (required for fund 223 with certain flex codes)
- Projects (required for funds 143, 201-214, 275, 501-599)
- Source of Fund, also known as SOF (required in fund 171, 172, 201, 209, 213, 214, and 252)
- Flex (required in funds 143, 162, 163, 251, and 223)
In addition, the University requires other specific ChartFields depending on the fund (i.e. Fund 171 requires source of funds, Fund 143 requires department flex and project, and Fund 201 requires project).
Reason for Directive
Fund accounting is used to track financial transactions per “bucket” and is used to support accountability. Different sources of monies can be used in different ways, and the required ChartFields for those Funds reflect this.
Who must comply?
All UF Departments.
Procedures & Best Practices