There are two methods for providing appropriate support for a journal entry – journal entry descriptions and supporting documentation. All journal entries are required to be supported by a complete description. The description should be complete enough for review/approval and should completely describe the transaction being processed and why the journal entry is necessary. If support documentation is available, or if the description cannot stand on its own, support documentation is required to be attached. Support documentation is required to be attached for all journal entries affecting a Sponsored Project/Grant.
Providing appropriate support for a financial transaction, including a journal entry, is an essential element of internal control.
All UF Departments.