Property Management FAQs

Asset Relocations, Transfers and Dispositions

Can a Principal Investigator (PI) take equipment purchased for the PI’s own research when leaving UF?

If the equipment was purchased with a contract or grant that is transferring with the PI, then the equipment can transfer to the new institution. Equipment can never be transferred to an individual or a for-profit enterprise.

There is an item on our department’s property inventory that should be part of the building, how do I change this?

Send the decal along with an explanation to Asset Management to process.

How can I change or delete items off a disposal or transfer request if the custodian has not approved it yet?

Go into myAssets under the Tools section and click on My Requests. From there, locate which transaction you need to modify or void and open it up and make your changes.

Federal Property Management

Who has title to the equipment purchased on a project (including a fellowship project)?

Ownership of the equipment is determined by the terms of the awards or project. Unless stated otherwise, the funds are provided to UF and the equipment will be titled to UF.  When the award is a Fellowship, the student will have exclusive use of the item while at UF but it remains UF property unless the award includes an exception.

All Other Inquiries

Why do Auxiliary Depreciation Reports from myAssets come up blank?

One of the boxes to be filled in may have inadvertently been filled in incorrectly. The Dept. box can be the two-digit college or as many additional digits to narrow down your results to be more specific. The Fund box may be left blank for all funds or enter a three-digit fund to be more specific. The FY box (fiscal year, not calendar year) is a four-digit field. Date is formatted mm/dd/yyyy and should be the last day of the reporting month. Depreciation reports are available to Depts. on the 10th of the following month.