Maintaining Capital Assets

Procedures

For information on identifying and purchasing capital assets, please review the Acquiring Capital Assets Directive.

Maintain and Safeguard the Capital Asset

To properly maintain, safeguard, and care for capital assets, the department must:

1. Lock equipment (including attractive items) in secured locations and lock doors when rooms are not in use
2. Perform adequate maintenance and upkeep of equipment
3. Train staff on procedures for properly handling equipment (i.e. moving, transferring and cannibalizing equipment)
4. Not let equipment sit idle for extended periods of time
5. Store equipment in environmentally suitable locations to prevent corrosion, contamination, and damage of sensitive parts

Repair or Rehabilitate Government Owned Equipment

When the necessity arises for major repair or rehabilitation of government owned/furnished property , it must first be approved by the Federal Property Administrator before such repair or rehabilitation may be performed.

Maintain Subcontractor Controlled Equipment

Government property in possession of subcontractors should be maintained in accordance with the requirements stated in the Federal Property Management Directive.

Resources

Off-Site Certification

Federal Property Management Directive

Toolkits

UF HR Toolkit – Asset Management

Contacts

Asset Management: (352) 392-2556

Directive Statement