Decaling Capital Assets

Decal the Capital Asset

When the voucher is issued, Asset Management will place the decal or send it to the department for placement. Decals are to be placed within 30 days of payment.

  1. Each item of property is marked with a decal which contains the asset tag number to establish ownership (i.e. University, Government or Agency owned) of the asset (below is an example of a capital asset decal)
    Capital Asset Inventory Decal
  2. Where available, the decal will be placed on the front of the item for easy scanning
  3. In the event that the nature of the equipment does not allow for the proper placement of decals (i.e. the equipment is in an inaccessible location, the equipment is too small to have a decal placed on it or the value of the equipment would be impaired if decal was placed on it), a picture of the item will be uploaded in the property record in myAssets
    1. In addition, a decal book will be maintained containing the decal and any supporting documentation that will assist in locating the equipment
  4. Once a decal has been placed on the equipment, it must not be removed without notifying Asset Management
  5. If the department knows that the equipment will be used off-site, (i.e. in an employee’s place of residence or in a remote location) the department must apply the decal on the equipment and complete an Off-Site Certification in myAssets before the equipment is removed from campus

Directive Statement

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