Requirements for Operating a Fee-for-Service Educational Activity Procedure

Operating Requirements

FSEA administrators must ensure that Fee-for-Service Educational Activities are conducted with good business practices in compliance with the laws, rules, regulations and policies of the State of Florida and the University.  It is crucial that all staff that has fiscal responsibility for FSEA activities are familiar with these requirements:

• Roles and responsibilities of the department and core offices
• Timely Billing to Internal and External Customers
• Management of outstanding billings and write-off procedures
• Proper recognition of unit’s expense and revenues
• Working capital management
• Rate review and certification
• Transfers outside of the FSEA
• Auxiliary Loans
• Record keeping and record retention
• Deactivation of an FSEA if activity ceased
• Sales Tax and UBIT Consideration
• Modification of an FSEA in case of material change

Resources

FSEA Authoritative Guidance

Training

PST130: Reconciliation

CFO400: Fiscal Responsibility for UF Leaders

Contacts

Auxiliary Accounting: (352) 294-7236

University Controller: (352) 392-1321

Directive Statement