Records and Reports for Federal Property

Directive Statement

Asset Management will maintain and retain federal property records and fulfill federal property reporting requirements.  In addition, Asset Management is responsible for maintaining the records of all contractor acquired equipment and government furnished equipment.

Reason for Directive

The federal government requires this property to be tracked, and there are specific reporting and record retention requirements that must be met.

UF uses 3 special codes at the beginning of the tag number to identify federal property:

  • 4910US – Owned by the US Government
  • 4910AO – Owned by an agency like NASA
  • 4910F – Owned by federal surplus or GSA

Examples of federal agencies who provide property to UF are the National Science Foundation (NSF), National Aeronautical and Space Administration (NASA), and the Governmental Surplus Administration (GSA) often referred to as CITRA at UF.

Procedures & Best Practices

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