The Auxiliary Accounting Office notifies Service Centers when rate reviews are required on a regular basis, typically biannually. The selected Service Centers will receive instructions for completing the rate review and any corresponding deadlines.
It is advised that Service Centers conduct their own rate reviews annually with the highest accountable administrator of the area.
FSEA Fiscal personnel must complete an FSEA Rate Review Workbook Excel File to reconcile their financials for the year. Once the Workbook is completed, a Rate Review Submission Form in OnBase must be filled out. Both the FSEA Rate Review Workbook Excel File and the link to the OnBase form are located on the Procedures and Best Practices page using the link below.
OMB Uniform Guidance requires service centers to review their rates at least on a biennial basis to determine whether an upward or downward adjustment of rates is necessary.
Uncompleted Rate Reviews
Follow-up emails will be sent to remind the delinquent FSEAs and notify the Dean’s office and Contract & Grants that the users cannot be charged with unapproved rates.
In addition to completing all fields on the OnBase form, the requester should upload all associated documents to OnBase.
List of Approved Rates
Division of Sponsored Programs (DSP) and Contracts and Grants (C&G) receive from the Auxiliary Accounting Office a list of identified service centers and their rate approval status on a regular basis.
Reminder: Costs already reimbursed through the university’s Facilities and Administrative (indirect) cost rate, e.g., administrative salaries and equipment depreciation, cannot be included in center rates.