We are working to expand the payment selections by providing the ability to send Zelle Payments allowing them to pay for research participant payments directly to their participating bank accounts.
A ChartField is a data field that stores accounting information, affects budget and is used for internal and external reporting.
All accounting systems consist of codes used to identify transactions and to track financial activity. ChartFields are the codes in myUFL used to identify these financial functions. ChartFields identify received and expended funds and ensure compliance with the contributor of those funds. This is done with a series of ChartFields called a ChartField combination. When combined correctly, ChartFields identify the impact of a financial transaction.
The department finance individual should know the chartfields of the area and be able to provide that documentation. To learn more about chartfields visit: ChartFields – Finance & Accounting
Send a copy of the approval letter from the IRB office to RPP team at hsp@admin.ufl.edu. This will allow our office to remove that requirement in the system for you.
Physical Gift Cards
Takes 5 to 7 days for delivery
Visa Debit Cards expire within 3 years of issuance from the bank. Gift cards typically have no expiration date.
All payments earned for participation in research studies are considered taxable income by the IRS, with the exception of travel reimbursements. Once a participant has earned $600, UF will generate a 1099 tax form to report that income.
The participant may not have earned $600 from your study but they could be involved in multiple studies, so the Tax Office created the $200 cut off to ensure they are ready to print tax forms at the end of the year and comply with IRS regulations.
Please contact UF Disbursements Services Contacts – Finance & Accounting
If the protocol of the study stipulates that the participants will be paid anonymously, then it is allowed to avoid the typical data collection requirements. The RPP admin team will set the study to allow an alias in the Payment Log in lieu of a name and address.
In addition, the RPP admin team will need to review the request of the IRB Protocol to confirm that it is an approved study to have anonymous participants. If you have that documentation handy, it is recommended to send that portion of the protocol to hsp@admin.ufl.edu when you are getting ready to create a RPP Study Fund Request. That way we can approve your study quickly.
Participants that are not US Citizens or that are not residents of the US cannot be paid through RPP. These participants must be paid through the Payroll Office.
Individuals who are determined to be Nonresident Aliens (NRA) for tax purposes and are compensated for their participation in research studies are subject to mandatory 30% tax withholding.
Certain VISA statuses prevent the individual from earning money in the US, especially for students.
Visit https://www.fa.ufl.edu/directives/human-subject-payments-to-foreign-nationals/ to get more information on paying the participant through the Payroll office.
Send an email to the RPP Team at hsp@admin.ufl.edu. In the email indicate your Study Fund Number and what you want to return. Once the team receives the email notice, they will provide further information on how to proceed.
Send an email to the RPP Team at hsp@admin.ufl.edu. In the email indicate your Study Fund Number, if you have any payment types to return, and that you are ready to close the study. Once the team receives the email notice, they will provide further information on how to proceed.
No, the same individual cannot be in all three areas of the RPP request.
For general questions regarding visa debit cards, please contact hsp@admin.ufl.edu
For card activation issues, please use Prepaid Debit Card Activiation Steps and Tips
To be able to add the PI, the PI must have the viewer role to the RPP System (UF_FI_RPP_VIEWER).
Required Trainings: PRV800 and PRV804
This is an end-user role granting access to the Research Participant payment module’s Study Fund Request (SFR) page and Payment Log data to:
It is appropriate for people who need to view summary data but not enter or view detail pages, such as faculty or researchers who will not be the custodian of the payments.