Property Management
The University of Florida’s Property Management oversees the acquisition, maintenance, and disposition of university-owned real estate and assets. This ensures compliance with regulations while supporting UF’s long-term strategic goals and operational efficiency.
Inventory Management
The University of Florida manages inventory through structured policies that ensure accurate tracking, safeguarding, and reconciliation of assets. Departments follow established procedures for inventory adjustments, periodic reviews, and compliance with financial regulations to maintain accountability.
Attractive Property
The University of Florida categorizes attractive property as items that are prone to theft, loss, or contain sensitive data, even if they fall below the $10,000 capitalization threshold. UF requires an annual inventory of attractive property. Categories include any electronics that have a hard drive, equipment that is purchased on sponsored agency agreements that by regulations must be tracked, any vessel that requires a tag and title from the Department of Motor Vehicles or Federal Aviation Administration, and any equipment purchased on UF Fund Code 163.
Capital Property
Capital equipment property at the University of Florida includes tangible assets valued at $10,000 or more that are tracked and recorded in UF’s financial system. These assets must meet capitalization thresholds and are subject to annual inventory verification to ensure compliance with state and federal regulations.
Capital and Non-Capital Livestock
Capital livestock at the University of Florida includes animals valued at $10,000 or more, either through purchase or donation. Non-capital livestock consists of animals below this threshold, including all offspring from university-owned livestock, which must still be documented and tracked by department.
Federal Property
Federal property at the University of Florida includes assets acquired through federal grants, contracts, loans, or surplus programs, which must be tracked and safeguarded per government regulations. UF uses special asset codes and decals to identify federally owned equipment, ensuring compliance with reporting and inventory requirements.
Foreign Travel/Shipments
The University of Florida requires travelers to submit a Foreign Travel or Shipment Request via the myAssets Portal before taking UF-owned equipment abroad. Asset Management reviews requests to ensure compliance with export control regulations, and approved travelers receive an authorization letter to assist with customs clearance.
Vehicles
The University of Florida manages vehicles through its Vehicle Management Policy, which outlines guidelines for purchasing, maintaining, and operating university-owned vehicles.
Real Property
Real property at the University of Florida refers to land, buildings, and infrastructure owned or managed by the university.