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Procedures, Resources, & Trainings
Fee for Service Educational Activity (FSEA)
Creation & Set Up
Basic Approval Process
Types of Fee-for-Service Educational Activities
Types of Users
Creating a Fee-for-Service Educational Activity
FSEA Review Process and Advisory Committee
Setting up the Approved FSEA
Requirements for Operating a Fee-for-Service Educational Activity
Rate Development
Fee-for-Service Educational Activity Rate Principles
Developing a Usage Rate
Types of Billable Units
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Service Center Rate Review
Institutional Subsidies
Equipment and Depreciation Recovery
Allowable and Unallowable FSEA Costs
Types of Costs
Existing FSEA
Modify an Existing Fee-for-Service Educational Activity
Business with Outside Entities
Annual Working Capital
Record Keeping and Retention
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Deactivation of a Fee-for-Service Educational Activity (FSEA)
Annual Insurance Allocation to FSEAs
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Trading of Goods or Services
Fee-for-Service Educational Activity Loans
Billing
Overview
Billing Responsibilities
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Managing Receivables and Account Write-Off
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FSEA Authoritative Guidance
General Accounting
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Chartfield Overview
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Combination Codes
Combination Codes Overview
Requesting Combination Codes
Journal Entries
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Expense Corrections (E2E)
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Internal Controls
Overview
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Team Conversations About Internal Controls
Tiers of Fiscal Responsibility
Tiers of Fiscal Responsibility
Separation of Duties
Cash and Check Handling
University of Florida Board of Trustee Guidance
UF Board of Trustees Guiding Principles of Financial Management
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Reconciliation
Monthly Reconciliation
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Material & Supply Fees
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Ensuring Employees are Paid Properly
Entering Time in MyUFL
Timekeeping Review and Approval
Direct Deposit
Direct Deposit – Amount Account(s)
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Payments to Foreign Nationals or Non Resident Alients (NRAs)
Payments to Foreign Entertainers
Requirements for Payments to Foreign Nationals, Nonresident Aliens (NRAs)
Research Participant Payments to Foreign Nationals
Foreign Suppliers
Foreign Honoraria
Payroll Cost Corrections
Journal Entry for Payroll Cost Corrections
Payroll Cost Corrections – “Retros” (Payroll Cost Transfers)
Payroll Distributions
Payroll Distributions – Creating and Editing
Payroll Distributions – Fiscal Year-End Rollover
Payroll Tax
Student Exemption for Social Security and Medicare Taxes (FICA)
W-2 Information
W-4 Information and Exemption from Withholding
Year-End Statements
Independent Contractors
Receiving Reimbursement for Moving Expenses
Gross-Up Worksheet
Special Payroll Situations
Beneficiary Payments
Emergency Payroll Checks
Wage Overpayments
Electronic Repayment of Overpaid Wages
Payments
Paychecks
Twelve Month Payment Option for Nine and Ten Month Faculty
Reports and Quick Guides
Payroll Reports and Quick Guides
Receivables
ACH/Wires/EFT
Request for Incoming ACH/EFT and Wire Payments
Receiving ACH/EFT and Wires
Outgoing Wire Payments
Recording ACH, EFT and Wire Deposits
Cash and Check
Returned Checks and Electronic Checks, ACH and EFTs
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Recording Cash and Check Deposits
Cash and Check Receipting
Cash and Check Handling
Credit Cards
Accepting Credit Card Payments via e-Commerce (Internet)
Payment Card Industry Data Security Standard (PCI DSS)
PCI DSS Self-Assessment Questionnaire
Accepting Credit Card Payments via Swiping Machines
Credit Card Equipment
Refunds to Credit Card Transactions
Credit Card Terminal Loaner Program
Recording Credit Card Settlements
Petty Cash/Change Funds
Documenting Petty Cash Fund Purchases
Cash Fund Management
Closing Petty Cash and Change Funds
Annual Confirmation of Petty Cash and Change Funds
Changes to a Petty Cash or Change Fund
Obtaining a Petty Cash or Change Fund
Deposits
Deposit Corrections and Deletions
Deposit Options
Keeping Data Safe
Handling a Data Breach
Keeping Data Safe – Storage and Destruction
Quarterly and Annual Monitoring Requirements
Keeping Data Safe – Processing and Collection
Bank Accounts
Establishment and Approval of Bank Accounts
Taxes
University Compliance
Sales Tax
Sales and Use Tax
Employee Achievement Awards, Gifts, and Prizes
Employer-Provided Educational Assistance – UF Employee Education Program (EEP)
Services & Responsibilities
Employee vs. Independent Contractor Determination
Fringe Benefits Pool Rate Proposal
Local, Sales, and Use Taxes
Tourist Development (Hotel/Transient) Tax
Telecommunications Tax
City Utility Tax
Sales and Use Tax
Florida Discretionary Sales Surtax
Real Property Rental, Lease, or License
Unrelated Business Income Tax
Unrelated Business Income Tax (UBI)
Unrelated Business Income Tax (UBI) Criteria
UBI Exclusions
Example of Activities Unrelated to the Mission of UF
Example of Activities Related to the Mission of UF
Unrelated Business Income (UBI) Definitions
UBI Questionnaire, Certification, and Training
UF Departments Resources for Student Tuition and Fees
Student Charges
Student Accounts Receivable
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Request to Pay Form – Faculty & Staff
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Recommended Fiscal Trainings
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Resources & Forms Hub
Important Fiscal Websites
FAQs
Division News
Annual Financial Reports
Annual Financial Reports – Component Units
CFO Division Monthly Newsletter
Initiatives
Anti-Fraud Framework
Annual Fraud Awareness Reminder
Empowering UF
Radical Financial Transparency
UF GO
University Budget Model Enhancement
Why is a new model necessary?
What are Budget Modifications?
Directive Hub
CFO Intelligence & Analytics
CIA Dashboard Suite
Overview
Course Fees Toolkit
Interest Allocations for Funds 162 and 163 Spending Guidelines
Material & Supply and Equipment Use Fee Recertification
Material & Supply Fees
Overview
Fund 162 Account Codes
University of Florida Rule 6C1-3.0374
Equipment Use Fees
Development Guidelines
Fund 163 Account Codes
Fund 163 Balance Review and Explanation Requirement
Equipment Management
Forms
Material & Supply and Equipment Use Assignment of Designee Form
Material & Supply Fee Request Form
Equipment Use Fund 163 Annual Balance Review and Explanation
