Glossary

Payroll listing available through Enterprise Reporting which provides a list of employees and identifying information, including the amount paid on a specific pay. Navigation: Enterprise Reporting > Access Reporting > Human Resources Information > Pay Information > Current Pay Cycle > Delivered Payroll Paylist Reports > Final (or Preliminary) Payroll Listings date.

The Payment Card Industry Data Security Standard (PCI DSS) was developed to encourage and enhance cardholder data security and facilitate the broad adoption of consistent data security measures globally. PCI DSS applies to all entities involved in payment card processing—including merchants, processors, acquirers, issuers, and service providers. PCI DSS also applies to all other entities that store, process or transmit cardholder data.

The PCDR is updated and available following each payroll closing and may be run on an individual employee for a specific pay period, for the entire department, or a specific project. The reports are available in Enterprise Analytics in both PDF and Excel formats. The Excel format option is useful for month-end or fiscal year-end analysis because it shows you the split in date ranges. The PDF format is requested as supporting documentation for a journal entry. These reports provide an audit trail of edits/changes that occur in employee distributions. If a journal entry is processed, it does not affect these reports and will not appear in the PCDR. Items through 06/25/2009 – Enterprise Analytics > Team Content > Human Resources Information > Pay Information > Payroll Cost History > Payroll/Fellowship Cost Distribution by Cost Center and Person including Off Cycles Items after 06/25/2009 – Enterprise Analytics -> Team Content > Human Resources Information > Pay Information > Current Pay Cycle > Prompted Cost Distribution Reports > Excel- or PDF-Payroll or Fellowship Payroll and Estimated Fringe Benefits by Person, or Payroll or Fellowship Earnings and Estimated Fringe Benefits by Cost Center by Person

A payroll cost transfer “retro” request is a reassignment of payroll charges between cost centers.

The payment to the traveler of a fixed amount per day. UF Per Diem is $80 per day ($20 per quarter) for both foreign and domestic travel. Per Diem is paid in lieu of meals and lodging.

A system of inventory in which updates are made on a periodic basis. This differs from perpetual inventory systems, where updates are made immediately.

A method of accounting for inventory that records the sale or purchase of inventory immediately through the use of computerized point-of-sale (POS) systems and enterprise asset management software.

A Petty Cash Fund provides a convenient way to pay for minor allowable business purchases. Departments should limit their Petty Cash Fund to the lowest amount that will meet their needs. Petty Cash Funds should not be used for payments to research participants.

The authorized representative of the funding agency who will provide instructions for the disposition of contract property for the agency.

Principal Investigator on a grant, contract or cooperative agreement. This person bears the main responsibility for costs that are charged to that agreement.

Defined in IRC 141 as bonds of which 10% or more of the bond proceeds are used in a trade or business conducted by a nongovernmental organization, such as a private business, charitable organization, or individual (private business use test) AND of which the private security or payment test is also met.

Program income means the gross income earned by the non-Federal entity that is directly generated by a supported activity or earned as a result of the Federal award during the period of performance. Program income includes but is not limited to income from fees for services performed, the use of rental or real or personal property acquired under Federal awards, the sale of commodities or items fabricated under a Federal award, license fees and royalties on patents and copyrights, and principal and interest on loans made with Federal award funds. Interest earned on advances of Federal funds is not program income. Expect as otherwise provided in Federal statues, regulations, or the terms and conditions of the Federal award, program income does not include rebates, credits, discounts, and interest earned on any of them.

The University President has final responsibility for all capital assets that are in possession of the University. Based on specific departments, this responsibility is delegated to the Vice Presidents, Deans, Directors or Chairpersons, or a Designee. The person to whom this responsibility is assigned becomes the “Custodian” of the assets. All Custodians must be a full-time EXEMPT employee with direct knowledge of the operations of the department.

A contract for the purchase of a good or service. The process of issuing a PO ensures compliance with purchasing policies, budget checking for available funds, and encumbering of funds in the University’s budget systems.