Launch Outreach

Since the idea for a new travel system was first introduced, stakeholders throughout the university community have been engaged in discussions about the UF’s diverse needs. Learn more about the initiative by exploring the resources and recordings below.

Go-Live Sessions

Countdown to Go-Live Faculty Session

March 24, 2023


Countdown to Go-Live Staff Session #1

March 15, 2023

Recording |PowerPoint

Countdown to Go-Live Staff Session #2

March 29, 2023


Timely Topics

Session 1: Overview and Roles

Sept. 1, 2022

Recording |PowerPoint


  • Multiple PCard transactions = One Expense Report
  • Only the User (ex. Traveler/PCard holder) can submit their own request and/or expense report
  • Supervisor must approve Travel Request
  • Travel and PCard will have one primary and one secondary approver for each Department ID

Session 2: PCard Transactions

Oct. 11, 2022



  • PCard charges will be processed by or while acting as a delegate for the cardholder
  • PCard expense reports can be submitted every 7 days, best practice is to submit every 14 days 
  • Account codes will no longer be entered for PCard charges; Expense Types will be selected instead
  • Travel and PCard will have one Financial Approver for each Department ID

Session 3: Travel Request & Report / General Reimbursements Report

Nov. 3, 2022

Recording | Transcript |PowerPoint


  • New expense categories are mapped based on Request and Trip Type to existing account codes in the General Ledger
  • Estimated travel expenses that will be paid with a PCard will encumber on budget-based funds
  • If a PCard charge is travel-related, it must be assigned to a Travel Report as soon as the charge is available 
  • Remaining cash advance must be accounted in the Travel Report using the Cash Advance Return expense type

Session 4: Booking Tool & Payment Options

Monday, Nov. 21

Recording | Transcript |PowerPoint


  • Travelers must verify name in UF GO reflects legal name in traveling documents 
  • Travelers can designate a Travel Assistant in addition to having a Delegate in UF GO
  • The booking tool will be required for airfare, car rental, hotel, and train/rail
  • UFLOR Air Card is an integrated payment method in UF GO for users to purchase airfare
  • The UF GO system is user-centric; this means travel charges should be paid under the user’s name

Session 5: Guest Travel Process

Thursday, Dec. 8

Recording | Transcript | PowerPoint


  • In UF GO, the Guest process is used for transactions of individuals not profiled in the system
  • To process a Guest (non-employee) transaction, a Profiled User is entering the transaction under his/her profile
  • Processing a transaction (travel/reimbursement) for Guest no longer requires contacting the Travel Office for set up
  • The UF GO Guest does not submit their Travel Request and/or Expense Reports (Travel/General Reimbursement)
  • The same UF GO profile must create the Travel Request and Travel Expense Report for the Guest

University Presentations

UF Cabinet

Oct. 31, 2022

Accountable Officers

Oct. 27, 2022

Dean’s Breakfast

Sept. 27, 2022

IFAS Shared Services

Sept. 14, 2022

UF Libraries

Aug. 24, 2022

IFAS Administrative Council

Aug. 10, 2022

CFO Roundtable

June 21, 2022

PowerPoint Presentation

UF International Council

April 25, 2022

UF GO Information Session

March 3, 2022


UF at Work

New unified travel and PCard system coming soon

GBAS: Introduction to UF GO Travel and PCard

March 29, 2022

Recording | Session Handout

User Experience Feedback Sessions

In January 2022, university “super users” began participating in a series of User Experience Feedback sessions to explore the new system and provide feedback. Presentations from those sessions may viewed via the following links:

Questions? Contact