The CFO Directive Hub is a centralized resource designed to streamline access to key financial directives that govern university fiscal operations. It empowers university employees with the tools and information needed to ensure compliance, maintain transparency, and uphold financial integrity in all university-related transactions.
| Title | Department | Tags | Topic Area | Audience |
|---|---|---|---|---|
| 1099s | Disbursements | Department's Responsibility, Reporting Cash, Check or Gift Card, IRS Form, Issuance | Suppliers | Staff, Faculty, Suppliers |
| Accepting Credit Card Payments via e-Commerce (Internet) | Banking & Merchant Services | Third-Party Service Provider, Merchant Fees, Publicly Accessible Computers | Merchant Services | Staff, Faculty, Suppliers |
| Accepting Credit Card Payments via Swiping Machines | Banking & Merchant Services | Setting Up Credit Card Terminal Account, Purchasing a Terminal, Merchants Fees | Merchant Services | Staff, Faculty, Suppliers |
| Accounting for Construction and Renovation Projects | Construction Accounting | Account Codes, Capital Projects, Tracking Expenses, Construction Fund | Policies and Accounting | Staff, University Component Units |
| Accounting for Operations and Maintenance Costs | Cost Analysis | Grants, Contracts, Other Agreements, Federal Award, Direct and Indirect Costs | Costing Guidelines | Staff, Faculty |
| Accounting for Patient Care Costs | Cost Analysis | Grants, Contracts, Other Agreements, Federal Award, Direct and Indirect Costs | Costing Guidelines | Staff, Faculty |
| Acquiring and Capitalizing Real Property | Asset Management | Land Acquisition, New Construction, Restoration, Donations, Leasehold Improvements, Real Property, Renovation | Real Property Management | Staff, Faculty, Suppliers |
| Acquiring Capital Assets | Asset Management | Purchase Requisition, Trading, Purchasing with Contract/Grant Funds, Donation, Procurement, myUFMarket, Add Value, Capital | Capital Asset Management | Staff, Faculty |
| Acquiring Federal Property | Asset Management | Purchase Requisition, Purchasing from Grant Funds, Known Agency Limitations, Donation, Federal, Grant, Contract, Agency | Federal Property Management | Staff, Faculty, Suppliers |
| Adding Suppliers | Disbursements | Contact Form, Verification of Supplier added to Supplier File | Suppliers | Staff, Faculty |
| Alcohol | Disbursements | Limits, Serving Alcohol, Exceptions, Meals with Donor or Prospect | Expenditures | Suppliers, Staff, Faculty |
| Allowable and Unallowable FSEA Costs | Auxiliary Accounting | Allowable Direct, Unallowable, Cost, Billing Rates | Rate Development | Staff, Faculty |
| Allowable Unencumbered Expenditures | Disbursements | Purchasing Process, Purchasing System. Allowable Unencumbered Expenditures, Allowable Expenditures without a PO | Expenditures | Staff, Faculty |
| Annual Confirmation of Petty Cash and Change Funds | Banking & Merchant Services | Internal Control Checklist, Annual Balance Confirmation, Form | Cash Funds (Petty Cash and Change Funds) | Staff, Faculty |
| Annual Inventory for Attractive Property | Asset Management | Property Custodians, Review, Department Responsibility, RAC, Required Asset Certification, Off-Site | Annual Inventory | Staff, Faculty |
| Annual Inventory for Capital Assets | Asset Management | Attractive Property, Property Custodians, Review, RAC, Required Asset Certifications | Annual Inventory | Staff, Faculty |
| Annual Working Capital | Auxiliary Accounting | Acquiring Working Capital, Annual Operating Expense, Allowable Costs | Rate Development | Staff, Faculty |
| Awards | Disbursements | Satisfactory Service, Retiring Employees | Expenditures | Staff, Faculty |
| Beneficiary Payments | Payroll Services | Employee Death, Human Resources Benefits, Emergency Check Request Form, Affidavit, Beneficiary Payments | Special Payroll Situations | Staff, Faculty |
| Best Practices for Attractive Property | Asset Management | Custodian, Tracking Attractive Assets, Reporting Assets, Inventory Method, Periodic Review | Attractive Property Management | Staff, Faculty |
| Billing Procedures | Auxiliary Accounting | Customer Billing, Internal and External Customers, Timely Billing, Collections | Operating an FSEA | Staff, Faculty |
| BOT Guiding Principles of Financial Management | Board of Trustees | Maintain Accounting Records, Provide Accurate Reporting, Appropriate Levels of Financial Transaction Review and Approval | Internal Controls | Staff, Faculty, Componet Units |
| Building Capitalization Policy | Construction Accounting | GAAP, Real Property Records, Capitalization | Policies and Accounting | Staff |
| Capital and Non-Capital Livestock | Asset Management | Disposal Request, Cannibalization, Sale, Lost/Stolen, Donation, Horse, Cattle, Livestock, Capital, Attractive | Capital Asset Management | Staff, Faculty |
| Cash & Check Movement and Remission of Deposits | Banking & Merchant Services | Expense Refunds, Expense Refund Form, Special Situations | Cash and Checks | Staff, Faculty |
| Cash and Check Receipting | Banking & Merchant Services | Endorsement, Check Mail Logs, Receipts | Cash and Checks | Staff, Faculty |
| Cash Fund Management | Banking & Merchant Services | Accessing the Fund, Reconciliation, Theft or Loss | Cash Funds (Petty Cash and Change Funds) | Staff, Faculty |
| Cash Transfers (ONL) | General Accounting and Financial Reporting | Transfer Accounts Codes, Cash-Based Funds, Commitment Control (KK) | Journal Entries | Staff, Faculty |
| Changes to a Petty Cash or Change Fund | Banking & Merchant Services | Change to Existing Fund Form, Transferring Ownership | Cash Funds (Petty Cash and Change Funds) | Staff, Faculty |
| Charging Costs Directly or Indirectly to Sponsored Projects | Cost Analysis | Salary and Wage Expenditures, Operating, Direct Charges to Federally Funded Sponsored Agreements, Non-Federal Sponsored Agreements | Costing Guidelines | Staff, Faculty |
| Chartfield Changes and Maintenance | General Accounting and Financial Reporting | Redefining Chartfields, New Department ID Request Form | Chartfields | Staff, Faculty |
| City Utility Tax | Auxiliary Accounting | City Utility Tax, Tax Rate, GRU, Sales and Use Tax, Unrelated Business Income Tax (UBI) | Unrelated Business Income, Sales, and Local Tax | Staff, Faculty |
| Closing or Extending a Study | Research Participant Payments | RPP, Reconciliation, Closing a Study Fund | Research Participant Payments | Staff, Faculty |
| Closing Petty Cash and Change Funds | Banking & Merchant Services | Deposit Transmittal, Change to Existing Fund Form | Cash Funds (Petty Cash and Change Funds) | Staff, Faculty |
| Completing Foreign Travel or Shipment Requests | Asset Management, Travel | Exporting, Off-Site Certification, Attractive Property, Capital Assets, Foreign, Travel, Export, Decal | Foreign Travel Requests | Staff, Faculty, University Componet Units |
| Construction | Procurement Services | University of Florida Project Number, Performance and Payment Bonds, Building Projects | Construction | Staff, Faculty |
| Contributions to Charitable or Political Organizations | Disbursements | Donation, Membership Fee | Expenditures | Staff, Faculty |
| Creating a Fee-for-Service Educational Activity | Auxiliary Accounting | Fee-for-Service Educational Activity, Criteria to Establish FSEA, Request to Operate an FSEA Form, Types of FSEA Units | Set-Up or Modify an FSEA | Staff, Faculty |
| Credit Card Equipment | Banking & Merchant Services | Accepting Credit Card Payments via e-Commerce, Terminal Troubleshooting | Merchant Services | Staff, Faculty |
| Deactivation of a Fee-for-Service Educational Activity (FSEA) | Auxiliary Accounting | Inactivation of FSEA, Deficit, Surplus, UF Budget Office, ChartField | Operating an FSEA | Staff, Faculty |
| Debt Management | University Treasurer's Office | Planning, Issuance, Distribution of Proceeds, Guidelines | Managing Debt | Staff, University Affiliates |
| Decaling and Maintaining Capital Assets | Asset Management | Safeguarding, Subcontractor Controlled Equipment, Government Owned Equipment, Decal, Tag, Inventory, Capital | Capital Asset Management | Staff, Faculty, Suppliers |
| Decaling and Maintaining Federal Property | Asset Management | Off-Site Certification, Safeguarding Capital Assets, Government Owned Equipment, Federal, Grant, Contract, Decal, Tag | Federal Property Management | Staff, Faculty |
| Deposit Corrections (DPC) | General Accounting and Financial Reporting | DPC, General Ledger, ChartField, Original Deposit | Journal Entries | Staff, Faculty |
| Deposit Corrections and Deletions | Banking & Merchant Services | UF HR Toolkit - Deposits, UF HR Toolkit - DPC journal entry | Deposits | Staff |
| Developing a Usage Rate | Auxiliary Accounting | FSEA Usage Rate, Costs, Rate Charged, Estimate Customer and Facility Usage, Allowable Operating Costs | Rate Development | Staff, Faculty |
| Direct Deposit - Amount Account(s) | Payroll Services | Balance Accounts, Secondary Accounts, Payroll Multiple Direct Deposits | Direct Deposit | Staff, Faculty |
| Direct Deposit - Balance or Primary Account | Payroll Services | Changing Direct Deposit, New Hire, Payroll Direct Deposits, Entering Banking Information | Direct Deposit | Staff, Faculty |
| Disposing of Attractive Property | Asset Management | Request for Disposal, Attractive Assets, UF Surplus, Donate, Sale/Sell, Lost | Asset Relocations, Transfer, and Dispositions | Staff, Faculty |
| Disposing of Capital Assets | Asset Management | Disposal Request, UF Surplus, Capital Assets, Disposals, Departing PI, Sale/Sell, Donate, Lost | Asset Relocations, Transfer, and Dispositions | Staff, Faculty |
| Disposing of Federal Property | Asset Management | Sale, Donation, Federal, Government, Award, Contract, Grant, Disposition | Asset Relocations, Transfer, and Dispositions | Staff, Faculty |
| Documenting Petty Cash Fund Purchases | Banking & Merchant Services | Cash Fund Activity Log, Custodian, PCARD Replacement Receipt Form | Cash Funds (Petty Cash and Change Funds) | Staff, Faculty |
| Donation of Surplus Property | Asset Management | Tax-Exempt Form, Furniture, Equipment, Organization’s Consumer Certificate of Exemption (DR-14) , Non-profit donations | UF Surplus | Staff, Faculty |
| Educational Courses | Disbursements | Training, Employee Job Duties | Expenditures | Staff, Faculty |
| Electronic Media Disposal | Asset Management | Disposal Service, Policy, Sanitization Standard, Hard Drive, Electronic Meda | UF Surplus | Staff, Faculty |
| Emergency Payroll Checks | Payroll Services | Off-Cycle Request, Instructions to Import Payroll Calendar, Distribution, Missing Pay, Submit Emergency Check | Special Payroll Situations | Staff, Faculty |
| Employee Achievement Awards, Gifts, and Prizes | Tax Services | gift, prize, award, auction, cash, gift card, appreciation, service, years, miscellaneous taxable income, MTI | Employee Tax Compliance | Students, Staff, Faculty |
| Employee vs. Independent Contractor Determination | Tax Services | Employee, Independent Contractor, Payroll Tax, Behavioral Control, Financial Control, Type of Relationship | Services & Responsibilities | Staff |
| Employer-Provided Educational Assistance – UF Employee Education Program (EEP) | Tax Services | tuition, waiver, educational, assistance, EEP, miscellaneous taxable income, MTI, course, credit hour | Employee Tax Compliance | Faculty, Staff |
| Ensuring Employees are Paid Properly | Payroll Services | Payroll, Approval, Timely Payment, Paylists | Time and Labor | Staff, Faculty |
| Entertainment & Business Meals Directive | Travel | Travel, Holiday, Staff Events, Alcohol, Guests, Alumni | Expenditures | Staff, Faculty, Guests |
| Equipment and Depreciation Recovery | Auxiliary Accounting | Depreciation Expense, Equipment Replacement, Federal Facilities and Adminstration Cost Pool | Rate Development | Staff, Faculty |
| Equipment Leases | Disbursements | Encumbered Payments, Monthly Installments, Quarterly Installments | Expenditures | Staff, Faculty |
| Equipment Management Policy | Material & Supply and Equipment | Non-Capital Equipment, Department Tracking, Inventory, Database | Equipment Use Fees | Staff, Faculty |
| Establishment and Approval of Bank Accounts | Banking & Merchant Services | Compliance from University Departments, Tax ID Number | Bank Accounts | Staff, Faculty |
| Expenditures Involving Personally Identifiable Health Information (PHI) | Disbursements | Electronically Submitted Invoices, Invoice Rules, Health Science Center | Expenditures | Suppliers, Staff, Faculty |
| Expense Corrections (E2E) | General Accounting and Financial Reporting | Chartfield Error, Prior Fiscal Year Expense Corrections, Journal, Move, Fund, Source, E2E | Journal Entries | Staff, Faculty |
| Expenses Refunds, Revenue Refunds, and Credit Memos | Disbursements | Money Received From Suppliers, Chartfield of Origin | Payments | Staff, Faculty, Suppliers |
| Fee-for-Service Educational Activity Loans | Auxiliary Accounting | FSEA Loans, University's Central Bank Institutional Loan Program, Stewardship of Funds | Operating an FSEA | Staff, Faculty |
| Florida Discrentionary Sales Surtax | Auxiliary Accounting | Discretionary Sales Surtax, County Tax Procedures, Report Sales Use Tax Form, Sales Surtax Guide, Sales Surtax Rates Table | Unrelated Business Income, Sales, and Local Tax | Staff, Faculty |
| Foreign Honoraria | Payroll Services | NRA, W-8BEN | Payments to Foreign Nationals or Nonresident Aliens (NRAs) | Guests |
| Foreign Suppliers | Payroll Services | International Suppliers, Tax Withholding, Disbursements, Form W-8BEN | Payments to Foreign Nationals or Nonresident Aliens (NRAs) | Suppliers |
| Foreign Visiting Traveler Payments | Travel | Guest Travelers, Travel Office, International Guest Travel Payment Form | International Travel | Guests, Faculty, Staff |
| Furniture | Disbursements | Procurement Website, ADA Purchases | Expenditures | Staff, Faculty |
| General Reimbursement | Procurement Services | Reimbursement, Allowable Reimbursement, NOT allowable reimbursement | General Reimbursement | Staff, Faculty, University Component Units, Volunteers |
| Gifts | Disbursements | Employees, Research Participant Payments (RPP), Form 1099, Protocol | Expenditures | Staff, Faculty |
| Guidelines for Certain Types of Purchases | Procurement Services | Equipment on Temporary Trial/Loan Basis, Maintenance or Service Agreement, Contractual Services, Office Furniture, Trade in of University Owned Property, Motor Vehicles, Hazardous Materials | Guidelines for Certain Types of Purchases | Staff, Faculty |
| Guidelines for Use of Survey Companies | Research Participant Payments | Survey Procedures | Research Participant Payments | Staff, Faculty |
| Handling a Data Breach | Banking & Merchant Services | Digital Forensics Examination Form, UFIT Service Catalog, Service Set Identifier(SSID), Wireless Access Point (WAP) | Merchant Services | Staff, Faculty, Suppliers |
| Honoraria | Disbursements | Token Payments, Rules, Thank you, Gratuity) | Expenditures | Staff, Faculty |
| Housing Minor Construction Projects | Construction Accounting | Timeline, Housing Project | Initiating Minor Construction Projects | Staff |
| Identifying and Allocating Unallowable Expenses | Cost Analysis | Reasonable, Allocable, Consistently Treated, Allowable, Service Centers, Cost Analysis, Contracts and Grants | Costing Guidelines | Staff, Faculty |
| Identifying, Decaling and Maintaining Attractive Property | Asset Management | Custodian, Mandatory Tracking of Attractive Property, Safeguarding Assets, Off-Site Property, Vehicles, Decals, Hard Drives | Attractive Property Management | Staff, Faculty |
| IFAS Minor Construction Projects | Construction Accounting | Timeline, IFAS Project | Initiating Minor Construction Projects | Staff |
| Independent Contractors | Payroll Services | Supplier Tax Information Form, IRS Exempt Organizations, Disbursements Contact Form | Payroll Tax | Suppliers, Staff, Faculty |
| Indirect Costs Allocation | Cost Analysis | Indirect Costs, Charging Costs Directly to Sponsored Projects, Unallowable Costs | Costing Guidelines | Staff, Faculty |
| Indirect Costs Assignment | Cost Analysis | Department Reponsibility, Cost Analysis Responsibilities, Charging Costs Directly to Sponsored Projects | Costing Guidelines | Staff, Faculty |
| Institutional Subsidies | Auxiliary Accounting | Subsidy, Billing Rate, Unit, User, Entire Customer Base, Recording a Unit Subsidy | Rate Development | Staff, Faculty |
| Internal Loan Guidelines | University Treasurer's Office | Internal Loan, Bridge Financing | Internal Loans | Staff, Faculty |
| Internal Sales and Billing (E2R and ISP) | General Accounting and Financial Reporting | Fee-for-Service Educational Activity(FSEA), Sale of Goods/Services, Journal, Expense, Revenue, E2R, ISP | Journal Entries | Staff, Faculty |
| Introduction and Contact Information | Procurement Services | University Procurement Services, Procurement Definition, Committing Funds | Introduction and Contact Information | Staff, Faculty |
| Investments | University's Treasurer's Office | Interest Bearing Account, Monthly Interest Distributions, Excess Cash, Adaquate Cash Balance | Investments | Staff, University Component Units |
| Invoice Submission | Disbursements | myUFMarketplace, Directions For Processing Invoices | Payments | Staff, Faculty, Suppliers |
| Journal Entry for Payroll Cost Corrections | Payroll Services | Retros, UFLOR General Ledger (Actuals) Journal Entry Template, Fringe Benefit Pool (FBP), Payroll Journal Entry, Payroll Correction Journal, Grant Payroll Correction Journal | Payroll Cost Corrections | Staff, Faculty |
| Journal Upload | General Accounting and Financial Reporting | UFLOR General Ledger (Actuals) Journal Entry Template, General Ledger (Actuals) Journal Upload Workbook and Macros, Spreadsheet | Journal Entries | Staff, Faculty |
| Keeping Data Safe - Processing and Collection | Banking & Merchant Services | Payment Card Industry Data Security Standard (PCI DSS), Separation of Duties, Departmental Deposits, Credit Card Equipment | Merchant Services | Staff, Faculty, Suppliers |
| Keeping Data Safe - Storage and Destruction | Banking & Merchant Services | Encrypted, Truncated, Portable Electronic Media Devices | Merchant Services | Staff, Faculty, Suppliers |
| Leases | Procurement Services | Approval, Submitting Lease Information, Three Lease Types, Consolidated Equipment Financing Program, Real Property Leases | Leases | Staff, Faculty |
| Lobbyist | Disbursements | Payments, Restrictions, Employees, Non-Employee | Expenditures | Staff, Faculty |
| Maintaining the Supplier File | Disbursements | Supplier Portal, Supplier Portal Demos, W-9, Tax Information Form, Attestations | Suppliers | Staff, Faculty, Suppliers |
| Making a Purchase | Procurement Services | Requisition to Purchase, Amount Only Purchase Orders, Change Request, Claims for Loss or Damage, Right of Refusal | Making a Purchase | Staff, Faculty |
| Making and Recording RPP Payments | Research Participant Payments | NonResident Alien Payments, Custodian Requirements, Receipt Requirements | Research Participant Payments | Staff, Faculty |
| Management of Inventory | Auxiliary Accounting | Managing Inventory, Safeguarding Inventory, FSEA, Resale | Inventories for Supply and Resale | Staff. Faculty |
| Managing Receivables and Account Write-Off | Auxiliary Accounting | Receivable Guidelines, Write-Off, Deliquent Accounts | Operating an FSEA | Staff, Faculty |
| Material & Supply and Equipment Use Fee Recertification | Material & Supply and Equipment | Recertification, Student Fees | Recertification | Staff, Faculty |
| Memberships | Disbursements | Institution, Individuals, Rules, Statuatory Duties | Expenditures | Staff, Faculty |
| Modify an Existing Fee-for-Service Educational Activity | Auxiliary Accounting | FSEA Modification, Approval, Request to Update Fee-for-Service Educational Activity | Set-Up or Modify an FSEA | Staff, Faculty |
| Monetary Levels and Limits | Procurement Services | Purchases with terms, purchase protocol, pricing rules | Monetary Levels and Limits | Staff, Faculty |
| Moving Expenses | Disbursements | Packing, Shipping, Storage Cost | Expenditures | Staff, Faculty |
| myUf Marketplace Business Purpose | Disbursements | Reason for Transaction, Guidelines for Business Purpose | myUf Marketplace | Suppliers, University Component Units, Staff, Faculty |
| Non-Resident Alien Payments (NRA - Individuals or Corporations) | Disbursements | Payroll, Encumbered Disbursement, NRAs Worker in USA, RAs & NRAs workers not in USA | Expenditures | Staff, Faculty |
| Obtaining a Petty Cash or Change Fund | Banking & Merchant Services | Request for New Fund Form, Stewardship of Investments | Cash Funds (Petty Cash and Change Funds) | Staff, Faculty |
| Obtaining or Transferring a License Plate or Title for a University Vehicle | Asset Management | Motor Pool, DMV, FAA, Vehicle, Plate, Tag, Title, Registration, License, Procurement | Vehicle Tags, Titles, Tolls, and Use | Staff, Faculty |
| Off-Site Certifications for Captial Assets and Attractive Property | Asset Management | Custodians, Decal Number, Off-Site, Removing Asset from UF Facilitiy | Off Site Certifications | Staff, Faculty |
| Outgoing Wire Payments | Banking & Merchant Services | Form, Disbursing Funds, Finance Hub | ACH, EFT, and Wires | Staff, Faculty |
| Overview | Procurement Services | University Traveler, Official Business Purpose, Compliance, Roles and Responsibilties, Delegate, Supervisors | Overview | Staff, Faculty, University Component Units, Volunteers |
| Overview of RPP | Research Participant Payments | Custodian, Compliance, RPP Procedures | Research Participant Payments | Staff, Faculty |
| Participation in Component Unit Investments | University's Treasurer's Office | Direct Support Organizations (DSOs), Safety of Capital, Excess Cash Investments | Investments | Staff, University Component Units |
| Paying an Invoice | Disbursements | Receipt of Goods and Services, Procedures for Encumbered Disbursements, Unencumbered Disbursements, Invoice Containing Personal Health Information, One Time Payments | Payments | Staff, Faculty, Suppliers |
| Payment Card Industry Data Security Standard (PCI DSS) | Banking & Merchant Services | UF Merchant Policy, Internal Control Checklist, Cardholder Information | Merchant Services | Staff, Faculty |
| Payments and Cancellations | Disbursements | Checks Distribution, Bankwires, Voids, Stop Payment | Payments | Staff, Faculty, Suppliers |
| Payments to Foreign Entertainers | Payroll Services | Foreign Payments, Central Witholding Agreements | Payments to Foreign Nationals or Nonresident Aliens (NRAs) | Suppliers, Guests |
| Payments to Research Participants | Disbursements | Human Subjects, Experiment Subjects Pay Regulations, Payments to Participants, Research Study | Expenditures | Staff, Faculty |
| Payments with Component Unit Moneys - Foundation, Academic Enrichment Fund, and FCPA (Florida Clinical Practice Association) | Disbursements | DSO Funds, DSO Requirements | Expenditures | Staff, Faculty, University Component Units (DSOs) |
| Payroll Cost Correction - "Retros" (Payroll Cost Transfers) | Payroll Services | Fringe Benefits, Sponsored Projects, Cross-College, Payroll Cost Corrections, Payroll Expense Reallocation, Distribution Retro Request | Payroll Cost Corrections | Staff, Faculty |
| Payroll Distributions - Creating and Editing | Payroll Services | Grant, New Hire, Employee, Salaries, Entering Distributions, Cross-College Distributions | Payroll Distributions | Staff, Faculty |
| Payroll Distributions - Fiscal Year-End Rollover | Payroll Services | Employee DBTs, Salaries, Payroll Cost Transfer, Distribution Year End Procedures | Payroll Distributions | Staff, Faculty |
| PCI DSS Self-Assessment Questionnaire | Banking & Merchant Services | Credit Card Merchants, Outsourcing Card Processing to Third Party Vendors, Instruction Guide, PCI Security Standards Council | Merchant Services | Staff, Suppliers |
| Perquisites | Disbursements | Sale of Goods and Services to Staff, Form HR-400, Purchases of Items For Staff, Clothing, Shoes, Safety Glasses | Expenditures | Staff, Faculty |
| Planning, Design and Construction (PDC) Minor Construction Projects | Construction Accounting | Timeline, Request System, Create Project, Closeout | Initiating Minor Construction Projects | Staff |
| Pooled Fringe Benefit Rates | Payroll Services | pooled, fringe, benefits, rate, assessment | Payroll Costing | Students, Staff, Faculty |
| Processing a Journal Entry | General Accounting and Financial Reporting | Internal Business Transactions, E2E, E2R, DPC, ONL | Journal Entries | Staff, Faculty |
| Program Income for Sponsored Agreeemtns | Cost Analysis | Estimating, Accumulating, Reporting, Cost of Generating Income, Governmental Revenues, Property, Use | Costing Guidelines | Staff, Faculty |
| Promotional Items | Disbursements | Payment Rules, Requirements | Expenditures | Staff, Faculty |
| Prompt Payments and Payment Terms | Disbursements | Supplier Terms, Timing, Dates, Policy | Payments | Staff, Faculty, Suppliers |
| Public Sale | Asset Management | Auction, By Now, Public Surplus, GovDeals | UF Surplus | Staff, Faculty, Public |
| Quarterly and Annual Monitoring Requirements | Banking & Merchant Services | UF Credit Card Merchant, Processes, UF Credit Card Merchant Policy | Merchant Services | Staff, Faculty |
| Real Property Rental, Lease, or License | Auxiliary Accounting | Real Property Tax Procedures, Real Property Rentals, Report Sales Use Tax Form. Commercial Rentals | Unrelated Business Income, Sales, and Local Tax | Staff, Faculty |
| Receiving ACH/EFT and Wires | Banking & Merchant Services | Duplicate or Erroneous Payments, Recording Payments in myUFL | ACH, EFT, and Wires | Staff, Faculty |
| Receiving Reimbursement for Moving Expenses | Payroll Services | Flat Allowance Payment, Amount of Expenses Incurred, Reimbursement, Move, Moving, Taxable | Payroll Tax | Staff, Faculty |
| Record Keeping and Retention | Auxiliary Accounting | Documentation, Departmental Prodecures, Operations | Operating an FSEA | Staff, Faculty |
| Recording ACH, EFT and Wire Deposits in myUFL | Banking & Merchant Services | Deposit Transaction, UF HR Toolkit - Deposits, Deposit Transmittal, EFT/ACH/Wire Log, Request for Incoming ACH/EFT and Wire Payments | Deposits | Staff |
| Recording Cash and Check Deposits in myUFL | Banking & Merchant Services | Remission, Movement of Cash and Check, Deposit Transaction, Expense Refund Form | Deposits | Staff |
| Recording Credit Card Settlements in myUFL | Banking & Merchant Services | Guidelines, Payment ID, Departmental Deposit, Credit Card, Debit Card | Deposits | Staff |
| Records and Reports for Federal Property | Asset Management | Asset Management, Reporting, Federal, Contract, Grant, Property Report, Government | Federal Property Management | Staff, Faculty |
| Refunds to Credit Card Transactions | Banking & Merchant Services | Transact, CashNet, Third Party Payment Processors, e-Commerce Credit Card Refund Form, Hosted Payment Page, E-Market | Merchant Services | Staff, Suppliers |
| Relocating Capital Assets and Attractive Property | Asset Management | Tracking, Location, Foreign Travel, Off-Site Certification, Transfer | Asset Relocations, Transfer, and Dispositions | Staff, Faculty |
| Request for Incoming ACH/EFT and Wire Payments | Banking & Merchant Services | Bank Service Fees, OFAC Sanctions List, Request Form | ACH, EFT, and Wires | Staff, Faculty |
| Requesting Combination Codes | General Accounting and Financial Reporting | Cost Center, Required Chartfield by Fund | Combination Codes | Staff, Faculty |
| Required Chartfields | General Accounting and Financial Reporting | Fund, Required Chartfield by Fund Spreadsheet, UF HR Toolkit - Chartfields | Chartfields | Staff, Faculty |
| Required Reporting for FSEAs | Auxiliary Accounting | Required Reporting, Monthly Reconciliation, Departmental Reconciliation | Operating an FSEA | Staff, Faculty |
| Required Supplier Forms | Disbursements | Businesses, Consultants, Individuals using SSN, Wireless Device Allowances, Refunds | Suppliers | Suppliers |
| Requirements for Operating a Fee-for-Service Educational Activity | Auxiliary Accounting | FSEA Operating Requirements, Expenditure Guidelines, Fiscal Responsibility | Operating an FSEA | Staff, Faculty |
| Requirements for Payments to Foreign National, Nonresident Aliens (NRAs) | Payroll Services | Contractor, Honorarium, Tax Information Form | Payments to Foreign Nationals or Nonresident Aliens (NRAs) | Suppliers, Guests, Staff, Faculty |
| Research Participant Payments to Foreign Nationals | Payroll Services | Tax Withholding, Form W-8BEN, Instruction Guide | Payments to Foreign Nationals or Nonresident Aliens (NRAs) | Suppliers, Guests, Staff, Faculty |
| Retirement Contribution Limits | Tax Services | Retirement Plan, Contributions, Annual Limits, Defined Benefit, Defined Contribution | Employee Compliance | Staff, Faculty |
| Returned Checks and Electronic Checks, ACH and EFTs | Banking & Merchant Services | Tuition or Non-Tuition Charges, Bursar Returned Payments | Cash and Checks | Staff, Faculty, Students |
| Review and Approval | Payroll Services | Managing Expectation in Time and Labor Toolkit, Paylists, Approving Time, Payroll Exceptions | Time and Labor | Staff, Faculty |
| Review and Unannounced Counts of Petty Cash and Change Funds | Banking & Merchant Services | Cash Count Sheet, Cash Fund Management | Cash Funds (Petty Cash and Change Funds) | Staff, Faculty |
| RPP Study Fund Management | Research Participant Payments | Stewardship, Safeguarding Funds, Custodian Agreement & Acknowledgement | Research Participant Payments | Staff, Faculty |
| Sales and Use Tax | Tax Services | Sales Tax, Sales Tax Calculation, Taxable Services, Discretionary Sales Surtax | University Compliance | Staff, Faculty, Suppliers |
| Sales and Use Tax | Auxiliary Accounting | Sales Tax, Transactions, Procedures, Transactions Subject to Sales Tax, Report Sales Use Tax Form, UF Sales Tax Reference Guide | Unrelated Business Income, Sales, and Local Tax | Staff, Faculty |
| Sales Tax | Disbursements | State of Florida Sales, Florida Sales Tax Exemption, Sales Tax Exemption Certificate | Expenditures | Staff, Faculty |
| Scholarships, Fellowships, and Training Grants | Tax Services | Scholarship Tax, Grant Tax, Fellowship (Non-Training Grant), Training Grant, Electronic Federal Tax Payment System (EFTPS) | University Compliance | Staff, Faculty |
| Service Center Rate Review | Auxiliary Accounting | Uncompleted Rate Review, Service Center, Approved Rates | Rate Development | Staff, Faculty |
| Setting up the Approved FSEA | Auxiliary Accounting | FSEA Approval, Establishing Accounts, Other Requirements to Establish the FSEA, Operational Guidelines, Cash Collection Site | Set-Up or Modify an FSEA | Staff, Faculty |
| Silent Auctions and Giveaways | Tax Services | Silent Auction Tax, Giveaway Tax | University Compliance | Staff, Faculty |
| Special Considerations | Procurement Services | Funding Source Restrictions, Sponsored Project Funding, DSOs, International Travel, Cancelled Travel, Risk Management | Special Considerations | Staff, Faculty, University Component Units, Volunteers |
| Stocking and Liquidating Inventories for Supply and Resale | Auxiliary Accounting | Stock Adjustments, Liquidating Inventory, Resale, Obsolete, Inactive Items | Inventories for Supply and Resale | Staff, Faculty |
| Student Accounts Receivable | Bursar | Fee Management, Past Due Accounts | Bursar | Students, Staff, Faculty |
| Student Exemption for Social Security and Medicare Taxes (FICA) | Payroll Services | Foreign National Tax Information Form, Nonresident aliens, Student Workers, exempt | Payroll Tax | Students, Staff, Faculty |
| Supplier Discounts | Disbursements | Invoices, Terms, Payment | Payments | Staff, Faculty, Suppliers |
| Supporting a Journal Entry | General Accounting and Financial Reporting | Supporting Documentation, Cost Transfer Request Non-Payroll | Journal Entries | Staff, Faculty |
| Surplus Pick-Up Requests | Asset Management | Hazard Waste Disposal, Property Custodian, Prepartation of Item, Surplus Refrigerator Requirements, surplus Request | UF Surplus | Staff, Faculty |
| Tax Withholding for Payments to Foreign Nationals or Nonresident Aliens (NRA) | Payroll Services | U.S Tax Treaty Benefits, Exempt Status, Tax Information Form | Payments to Foreign Nationals or Nonresident Aliens (NRAs) | Suppliers, Guests, Staff, Faculty |
| Taxation of Bonds | Tax Services | Tax Exempt Bonds, Private Activity Bonds, UF Debt Management Guidelines, UF Debt Policy | University Compliance | Staff, Faculty |
| Telecommunications | Disbursements | University-Owned Cell Phone, Device Requirements, Reimbursement | Expenditures | Staff, Faculty |
| Telecommunications Tax | Auxiliary Accounting | Telecommunication Tax, Tax Rate, Communication Services Tax Rates, Communication Services Subject to Tax | Unrelated Business Income, Sales, and Local Tax | Staff, Faculty |
| Title and Ownership of Equipment | Asset Management | Title, Ownership, Federal, Grant, Contract | Capital Asset Management | Staff, Faculty |
| Tolls | Asset Management | Tolls, SunPass | Vehicle Tags, Titles, Tolls, and Use | Staff, Faculty |
| Tourist Development (Hotel/Transient) Tax | Auxiliary Accounting | Tourist Development Tax, Tax Rate, Exempt from Tax, Tourist Development Tax Template | Unrelated Business Income, Sales, and Local Tax | Staff, Faculty |
| Trading of Goods or Services | Auxiliary Accounting | Trading,Goods and Services, FSEA, Giveaways, Promotional Items | Operating an FSEA | Staff, Faculty |
| Transfer (Receive) Property from UF Surplus | Asset Management | Furniture, Medical Equipment, Technology, Vehicles, Swap, Surplus Online Shopping, | UF Surplus | Staff, Faculty, Suppliers |
| Transferring Ownership of Assets | Asset Management | State-Owned Equipment, Government-Owned Equipment, Transfers | Asset Relocations, Transfer, and Dispositions | Staff, Faculty |
| Travel Classifications | Procurement Services | Domestic Travel, International Travel, State of Florida Definitions, Personal Travel, Third Party Travel | Travel Classifications | Staff, Faculty, University Component Units, Volunteers |
| Travel Expense Reports | Procurement Services | Reimbursement Requests, Reciept, Expense Report | Travel Expense Reports | Staff, Faculty, University Component Units, Volunteers |
| Travel Expenses | Procurement Services | Airfare, First Class, Upgrade Accommodations, E-Credits, Ground Transportation, Lodging, Travel Meals, Reimbursement, Unallowable Expenses | Travel Expenses | Staff, Faculty, University Component Units, Volunteers |
| Travel Requests and Booking | Procurement Services | Travel Requests, Cash Advances, Cash Advance Request and Settlement, Booking Travel, Exceptions, Air Card, UF PCard | Travel Requests and Booking | Staff, Faculty, University Component Units, Volunteers |
| Traveler Types | Procurement Services | University Traveler, Faculty Travel, Business Travel, Student Travel, Presenters, Performers, Artists, Prospective Employees | Traveler Types | Staff, Faculty, University Component Units, Volunteers |
| Twelve Month Payment Option for Nine and Ten Month Faculty | Payroll Services | Annual Enrollment Period, Adjunct Faculty, Twelve Month Calculator | Faculty | Staff, Faculty |
| Unauthorized Purchases | Procurement Services | Purchases for Individuals, Splitting of Orders, Personal Purchases, Purchase Order Confirmation | Unauthorized Purchases | Staff, Faculty |
| University Department Guidance | Tax Services | University Departments, Tax Compliance, State and Federal Tax Regulations | Services & Responsibilities | Staff, Faculty |
| Unrealted Business Income Tax (UBI) Criteria | Auxiliary Accounting | Unrelated Business Income, IRS Compliance, Trade, Business, Regularly Carried On, Exclusions, Tax-Exempt Mission of the University, UBI Definitions | Unrelated Business Income, Sales, and Local Tax | Staff, Faculty |
| Uploading Supporting Documentation | Disbursements | Security Roles, MyUFMarketplace, PCARD Transactions | Supporting Documentation | Staff, Faculty, Suppliers |
| Viewing Supporting Documentation | Disbursements | Approved Transactions, View Vouchers, Security Roles | Supporting Documentation | Staff, Faculty |
| Voucher Corrections | Disbursements | Reversals, Payroll, Contact Form, Deletion, Unposting Vouchers, Transactions block in myUF Marketplace, Payment Team | Vouchers Corrections | Staff, Faculty, Suppliers |
| Voucher Entry Tips | Disbursements | Input, Procedures, Contact Form to myUF Marketplace Helpdesk | Vouchers | Staff, Faculty, Suppliers |
| W-2 Information | Payroll Services | W-2, tax form, IRS, taxes, box, code, social security, oasdi, medicare, fica alternative, ficalt, 132, 125, 401(a) | Payroll Tax | Students, Staff, Faculty |
| Wage Overpayments | Payroll Services | ePAFs, Paylists, Additional Pay, Terminated Employee, Wage Overpayments, Payroll Corrections, Payroll Adjustments, Repayment Process | Special Payroll Situations | Staff, Faculty |
| Year-End Inventory Procedures | Auxiliary Accounting | Year-End Inventory Plan, Physical Inventory Count, Resale, Supply, Estimated Value | Inventories for Supply and Resale | Staff, Faculty |